Address lists make it easier for your users to send e-mails because they don’t have to remember the e-mail address of every individual within the company, or the e-mail addresses for groups or distribution groups that are mail enabled. Users simply have to use the global address list in order to send an e-mail. This can be problematic however, as your global address list becomes filled with users, contacts and other resources.
The solution would be to work with address lists in such a way that they can create smaller address list that are more manageable for users. To see how this works, simply click on “New” to create a new e-mail message. From there, click on the Address List button, which will allow users to see the global address list. Clicking on “Show other address lists” will allow users to browse through all the other address lists for the organization, which includes all address lists, all contacts, all global address lists, all groups, all users and public folders.
This is the default way of breaking down the global address list into smaller chunks so that your users can find what they’re looking for faster. For administrators who may wish to create their own address list though, the next lesson will demonstrate how this can be done in order to assist your users in ordre to make things simpler for them.