When discussing Managed Content Settings, it is important to understand their real-world applications before you actually learn the steps involved to create them. With deleted items, sent messages, voicemails, faxes, RSS feeds and task items, it is easy for mailboxes to get out of control. One of the ways to alleviate this problem for users is by the creation of policies that will affect their default folders.
For example, this may entail the creation of a policy that automatically purges a deleted item after a period of time if users do not pay attention to them – such as voicemails and faxes that have been deleted. Moreover, multiple policies can be created to move specific items after a certain period of time too. Another example would be the creation of a custom “Fax” folder that is pushed out by policy to all users, and which faxes will be moved into after a certain period of time.
In a nutshell, managed content settings can be used to manipulate the default folders of users to help them be more organized, and keep the clutter down. The latter will go a long way towards preserving the storage capacity of the Exchange server. Future lessons will cover the steps on how to make use of managed content settings to perform the above-mentioned tasks.